AI Dental Clinic Copilot, provided by Mahima Growth Labs. Last updated: 2026-10-13.
Mahima Growth Labs ("we", "us") provides the AI Dental Clinic Copilot ("the App"), a workflow and record-keeping tool that helps clinic staff structure patient treatment notes, generate draft treatment-plan summaries, track follow-ups and appointments, and record payments.
The App is a documentation and workflow aid only. It is not a medical device and does not provide clinical, diagnostic, or treatment advice, and does not replace the professional judgment of a licensed dentist. All treatment decisions, diagnoses, and patient communications remain solely your responsibility as the clinic and its licensed practitioners.
Treatment-plan summaries and any other AI-generated text in the App are drafts only. By using the App you agree that a licensed dentist at your clinic will review, verify, and correct every AI-generated summary for clinical accuracy before it is shared with, printed for, or relied upon by any patient.
We make no representation that AI-generated content is medically accurate, complete, or appropriate for any specific patient, and we are not liable for any harm, loss, misdiagnosis, miscommunication, or financial loss arising from AI-generated content you did not review before use.
Subscription, setup, and any add-on fees are as agreed with you separately (e.g. in your pricing plan). Fees are payable in advance. Non-payment for more than 15 days after the due date lets us suspend your access until payment is received.
Fees exclude domain registration, third-party payment gateway charges, advertising spend paid directly to Google/Meta, and applicable taxes.
All patient data, clinical notes, and records you enter into the App remain your property at all times. We act only as a technical service provider / data processor and claim no ownership over your data.
You are responsible for: obtaining any patient consent required by law before entering their personal or health information into the App; ensuring your use of the App complies with applicable Indian data protection law, including the Digital Personal Data Protection Act, 2023; and the accuracy of the data you enter.
We take reasonable technical measures to keep your data secure (access controls, encrypted hosting) but do not guarantee against all possible data breaches; our liability for any data incident is limited as described in Section 8 below.
Your staff login credentials are confidential to your clinic. You're responsible for all activity under your logins and for promptly telling us about any suspected unauthorized access.
The App does not send automated SMS, WhatsApp, email, or voice messages to patients on your behalf, and you agree not to use it for that purpose. Any patient communication (appointment reminders, follow-ups, etc.) is a manual action you perform outside the App.
We use reasonable efforts to keep the App available but don't guarantee uninterrupted or error-free operation. The App may be unavailable at times for maintenance, hosting-provider downtime, or events beyond our reasonable control. We're not liable for loss arising from temporary unavailability. We encourage you to keep your own backup of critical patient data (e.g. the App's CSV export) rather than relying on the App as your only record.
You may stop using the App at any time. We may suspend or terminate your access for non-payment (after the grace period above) or for use of the App in violation of these Terms.
If your account is closed, you may request an export of your data (via the App's CSV export, or a data dump) within 30 days. After 30 days, we may delete your data from our systems and are under no further obligation to retain or provide it.
To the maximum extent permitted by law, our total liability to you under these Terms, for any claim of any kind (including data loss, downtime, or any error in the App), is limited to the fees you paid us in the one (1) month immediately preceding the claim.
We are not liable for any indirect, incidental, special, or consequential damages, including loss of profits, loss of patients, or reputational harm, even if we were advised of the possibility of such damages. Nothing here limits our liability for our own fraud or willful misconduct.
You agree to hold us harmless from any claim, loss, or liability (including from a patient or regulator) arising from: clinical decisions, diagnoses, or treatments your staff provide; AI-generated content shared with a patient without the review required in Section 2; your failure to obtain required patient consent or comply with applicable data protection law; or misuse of the App by your staff.
Neither party is liable for delay or failure to perform caused by events beyond its reasonable control, including internet or hosting-provider outages, natural disasters, power failures, or government action.
The App, its source code, design, and underlying technology remain the exclusive property of Mahima Growth Labs. These Terms give you only the right to use the App for your own internal clinic operations — no ownership, resale, or sub-licensing rights are granted.
Each party agrees to keep confidential any non-public business, pricing, or technical information of the other shared in connection with the service, except as required to provide the service or by law.
These Terms are governed by the laws of India. Any dispute will first be attempted to be resolved through good-faith discussion; failing that, through arbitration seated in Hyderabad, Telangana, under the Arbitration and Conciliation Act, 1996.
We may update these Terms from time to time. If we make a material change, we'll ask you to review and accept the updated version the next time you log in.
Questions about these terms? Contact Mahima Growth Labs through the channel you signed up with.